The first step to plan an event is to decide, which destination is the most appropriate to hold it. Therefore, the event organisation should do an appreciation of “the likelihood of the region being able to support” (Jones 2014:71) the efforts of producing event sustainability.
The next step should be choosing the appropriate venue, which has to take into account a number of “aspects that will support your event’s sustainability performance outcomes” (Jones 2014:84), such as if the venue has:
- Nearby accessibility of public transportation, and the distance from the basic services;
- Renewable power;
- Water availability;
- Areas that are ecologically sensitive;
- Any other permanent equipment and infrastructure (Jones 2014).
Furthermore, once the decision is made, the organisation could use the provided Venue and Lodging Checklist (Figure 1-2).
Figure 1: Venue and Lodging Checklist 1.1 | Source: Jones (2014:86)
Figure 2: Venue and Lodging Checklist 1.2 | Source: Jones (2014:87)
Reference:
Jones, M. (2014) Sustainable Event Management, 2nd edn. New York: Routledge.
Sustainable Event Guide 